Preparing for Your First Short Term Respite Stay: A Complete Guide for NDIS Participants and Families

Trying something new can be exciting, but it’s also normal to feel a little nervous. If you’re preparing for your first NDIS Short-Term Respite (STR) stay, you may be wondering what to expect, what to pack, and how to make the experience as enjoyable as possible.

At Tea-cup Cottage, we’ve welcomed many participants for their first STR experience and understand that a little preparation can go a long way in helping everyone feel comfortable and confident.

Whether you’re a participant, family member, carer, or support coordinator, this guide will help you prepare for a successful and enjoyable STR stay.

What is NDIS Short-Term Respite (STR)?

NDIS Short-Term Respite (previously known as Short Term Accommodation, or STA) provides participants with the opportunity to stay away from their usual home environment for a short period while receiving the support they need.

Short Term Respite can provide participants with opportunities to:

• Build independence and confidence
• Develop daily living skills
• Meet new people and build social connections
• Experience new activities and environments
• Enjoy a change of scenery

At the same time, STR gives informal carers and family members a temporary break from their caring responsibilities.

Why Preparation Matters

A successful Short Term Respite stay begins before you arrive.

Good preparation helps participants feel safe, supported, and comfortable in a new environment while giving families confidence that their loved one’s needs will be understood and met.

When support teams have a clear understanding of routines, preferences, communication styles, and support needs, participants are more likely to settle in quickly and enjoy their experience.

Confirm Your STR Eligibility

Before planning an STR stay, it’s important to ensure the support aligns with your NDIS plan and funding.

If you’re unsure whether STR is suitable for your circumstances, speak with your Support Coordinator, Plan Manager, Local Area Coordinator (LAC), or the NDIA.

Share Important Information with Your Provider

The more information your provider has, the better they can tailor supports to your needs. Before your stay, consider sharing the following type of information.

Daily Routine

Maintaining familiar routines can make a new environment feel much less overwhelming. Let your provider know about:

• Wake-up and bedtime routines
• Personal care preferences
• Mealtimes
• Favourite activities
• Any routines that help you feel comfortable and settled

Medical Information

Provide clear information about:

• Medical conditions
• Allergies
• Medication requirements
• Emergency contacts
• Specialist health supports

Ensure all medications are supplied in their original packaging with pharmacy labels attached.

Communication Preferences

Everyone communicates differently. Let your provider know:

• How you communicate your needs
• Any communication devices or aids you use
• Preferred communication methods
• Strategies that help when you are feeling anxious or overwhelmed

Dietary Requirements

Discuss:

• Food allergies
• Dietary restrictions
• Sensory preferences around food
• Favourite meals and snacks

This helps providers prepare meals that are both enjoyable and suitable for your needs.

Sensory and Comfort Needs

Small details can make a big difference. Consider bringing:

• A favourite blanket
• A pillow from home
• Fidget toys
• Noise-cancelling headphones
• Comfort items that help you feel relaxed

What Should You Pack for an STR Stay?

Creating a checklist can help reduce last-minute stress.

As well as clothing (such as PJs, hat and footwear) and personal care items, remember to pack:

Medication

• All medications in original packaging
• Medication administration instructions
• Medical equipment if required
• Emergency medications such as inhalers or EpiPens

Assistive Technology and Equipment

Always discuss equipment requirements with your provider beforehand. If applicable, pack:

• Communication devices
• Chargers
• Wheelchairs
• Hearing aids
• Glasses
• Mobility equipment

Prepare Emotionally for the Stay

For many participants, emotional preparation is just as important as practical preparation. Knowing what to expect can help reduce anxiety and build excitement. Helpful strategies for families include:

• Talking positively about the stay
• Looking at photos of the accommodation
• Discussing activities that will take place
• Meeting staff before the stay if possible
• Using social stories or visual schedules

What Happens During an STR Stay?

Every provider is different, but most STR stays include a balance of:

• Community participation
• Social activities
• Daily living skill development
• Recreation and leisure activities
• Personal support and care

After Your STR Stay

When your stay is complete, take some time to reflect on the experience.

Consider:

• What did you enjoy most?
• What activities would you like to do again?
• Were there any supports that could be adjusted next time?
• What new skills or friendships did you develop?

Every STR experience helps build confidence and can make future stays even more enjoyable.

Looking for NDIS Respite?

Preparing for your first STR stay doesn’t have to feel overwhelming.

At Tea-cup Cottage, we focus on creating welcoming, inclusive experiences where participants can feel at home, build confidence, and create meaningful connections. Throughout each stay, we provide opportunities to learn, grow, build friendships, and create lasting memories in a safe and supportive environment.

If you or a loved one is exploring NDIS Short-Term Respite (STR)) options, we’re here to help set you up for a positive, enjoyable, and rewarding experience, whether you’re looking for a one-off respite stay, ongoing STR support, or simply want to learn more about your options, our friendly team would love to hear from you.

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